EQP Flow

Track equipment, stay ahead of maintenance, manage crews, and keep accurate service records — all from one easy-to-use platform.

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See it in action

Real screens from EQP Flow — the dashboard, checkout, work orders, and inspections your team will use every day.

Dashboard — fleet status, due services, and open work at a glance

Checkout — scan or search to check equipment in and out

Work orders — assignments, labour, and parts in one place

Inspections — daily checklists with photo problem reports

Everything your fleet needs

From the shop to the field, EQP Flow keeps equipment records accurate and maintenance on schedule.

Equipment Management

Track equipment details, location, employee and crew assignments, engine hours, and maintenance status.

Preventive Maintenance

Servicing tracked by engine hours, mileage, calendar intervals, or whichever comes first — with upcoming and overdue views.

RFID & Equipment Checkout

Check equipment in and out by RFID scan (with a compatible USB reader), or by name, serial number, or asset number. See who has what, right now.

Crew & Route Management

Assign equipment to crews, routes, and trucks, with optional manager approvals for cross-crew checkouts.

Digital Inspections

Custom daily checklists with problem reporting that automatically flags safety-critical defects.

Create work orders, assign mechanics, track labour and parts, and keep permanent service histories.

Manufacturer Manuals & AI

Upload a manufacturer PDF and extract proposed maintenance intervals with page references — nothing activates without your approval.

Inventory Management

Track parts, filters, fluids, quantities, and unit costs, with automatic consumption on completed work orders.

Service History Reports

Professional PDF maintenance history for internal records and equipment resale.

How it works

1

Add Your Equipment

Register equipment and configure hour tracking — meter or estimated runtime.

2

Organize Your Fleet

Assign equipment to locations, crews, and employees.

3

Track Usage & Maintenance

Monitor hours, inspections, checkout history, and maintenance deadlines.

4

Complete Service & Keep Records

Manage work orders, record repairs, and generate equipment history reports.

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Built for equipment-heavy businesses

Landscaping

Mowers, trimmers, and crews across multiple routes.

Construction

Heavy equipment, hour-based servicing, and safety inspections.

Agriculture

Seasonal equipment with meter and calendar-based maintenance.

Property Maintenance

Mixed fleets shared across sites and teams.

Equipment Rental

Checkout history and condition records for every machine.

Commercial Fleet Operations

Centralized maintenance across locations. Repair-shop workflows: coming soon.

Frequently asked questions

Is an RFID scanner required?

For scan-based checkout, yes — each checkout station needs a compatible USB RFID reader (RC522-type). Without a reader, employees can still check equipment in and out by searching the machine's name, serial number, or asset number.

Can I track equipment without an hour meter?

Yes. EQP Flow supports estimated-runtime tracking for machines without a meter, and estimated hours are always clearly labelled.

Can multiple employees access EQP Flow?

Yes. Every plan includes unlimited operator accounts. Paid-role seats cover owners, admins, managers, and mechanics.

Can I assign equipment to different crews?

Yes. Equipment can be assigned to crews, routes, and trucks, with optional manager approval when someone outside the crew checks a machine out.

What happens after the free trial?

Your records are preserved. The company owner can subscribe to keep full access, and you can export your data at any time.

Can I change my plan?

Yes. You can upgrade or downgrade at any time from the billing page. Downgrades keep all of your records.

Can I add more equipment?

Yes. Equipment capacity add-ons let you grow beyond your plan's base allowance without changing plans.

Are operator accounts free?

Yes. Operators and viewers don't count against paid-role seats on any plan.

Can I cancel my subscription?

Yes. You can cancel from the billing page at any time. Your service history and records are preserved.

Can I export my data?

Yes. Equipment service history can be exported as PDF reports, and company data export is available to owners.

Does EQP Flow automatically find manufacturer manuals?

No. You upload a manufacturer PDF or provide a direct PDF link, and EQP Flow can extract proposed maintenance intervals with exact page references. Nothing activates without your approval.

Is repair-shop functionality available?

Repair-shop workflows for servicing customer equipment are in development and marked Coming Soon.

Ready to cut downtime?

Start your 14-day free trial. No credit card required.

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